The Executive Assistant will provide administrative, coordination, and project-based support to Movable Ink’s CEO. The person in this role will thrive by building strong relationships across the entire company, and use their in-depth knowledge of each team’s complementary priorities to execute on relevant tasks and initiatives. Responsibilities will evolve regularly, and include frequent interactions with executive leadership; the ideal candidate is flexible, has excellent communication skills and is comfortable navigating in a high-growth, entrepreneurial environment. This candidate must be comfortable working in person at the New York City office 2-3 times/week, as well as responding to correspondence from the CEO and relevant stakeholders outside of standard working hours (e.g. evenings and weekends).

Responsibilities:

• Complete relevant administrative tasks for the CEO (e.g. calendar management, travel booking, expense reimbursement, etc.)
• Act as point of contact between the CEO and internal and external stakeholders
• Develop understanding of Movable Ink’s tools, systems, and processes, in order to produce reports and presentations, as well as identify areas for improvement
• Develop a 360-degree view of the organization, be able to connect the dots between initiatives, and become proficient with systems relevant to the CEO
• Identify, develop, and execute new executive-level initiatives
• Collaborate with leadership, Executive Support, Workplace Experience, HR, and other teams to ensure strategic alignment across the company
• Track all tasks and initiatives via collaboration tools (e.g. Asana) to ensure effective prioritization

Qualifications:

• Comfortable working in-office multiple days per week, with potential for international travel. Comfortable with handling correspondence outside of standard working hours (e.g. evenings and weekends), responding to internal and external communications in a timely manner
• Varied work experience, including but not limited to: tech, marketing, customer service, non-profit, arts, and/or education
• Effective and flexible communicator, in writing and in person - able to communicate with peers, executives, board members, clients and vendors with the appropriate tone and urgency for the situation
• Emotional intelligence, discretion, flexible work style, excellent diplomatic skills across all levels of the organization with the ability to inspire others to achieve a common objective
• Able to effectively prioritize and balance tactical efforts with strategic ones
• Adherence to deadlines, ability to define priorities, and unfailing attention to detail
• Experience with coordination and/or project management; event/production management experience a plus
• Familiarity with basic slide design (Google Slides and/or PowerPoint)
• Proficiency with Google Suite a plus
• 2+ years’ previous experience as support staff to a C-level executive within a rapidly-paced, fast-growing company or equivalent a plus

The base pay range for this position is $90,000-$110,000/year, which can include additional on-target commission pay/bonus. The base pay offered may vary depending on job-related knowledge, skills, and experience. Stock options and other incentive pay may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, depending on the position ultimately offered.