Office Administrator
Haply
Administration
Montreal, QC, Canada · Canada
Posted on Apr 17, 2025
Key Responsibilities
- Oversee office-wide organization and cleanliness across all 3 floors
- Maintain kitchen, bathrooms, and shared spaces
- Prepare and clean up lunch areas daily
- Order and stock office, kitchen, and bathroom supplies weekly
- Water plants, check light bulbs, and flag general maintenance needs
- Track, receive, and organize incoming and outgoing shipments .
- Maintain accurate inventory of office and general supplies
- Handle basic procurement for internal needs (pre-approved by manager)
- Liaise with suppliers and manage related accounts
- Track office-related expenses and maintain organized records for finance
- Book meeting rooms and send calendar invites for internal and external meetings
- Provide admin support to managers and project leads
- Support with occasional event setup or logistics (e.g. demos, team events)
Must Have
- 1+ years of experience in an office administration, facilities, or logistics role
- Proficient in English and French (spoken and written)
- Strong organizational and multitasking skills
- Familiarity with tools like Google Workspace and spreadsheets
- Experience managing shipments, inventory, and supply coordination
- Self-starter with a proactive and reliable approach
Nice to have
- Experience in a startup or fast-paced work environment
- Familiarity with vendor coordination and office-related recordkeeping
- Experience supporting internal events or logistics