Office & Logistics Coordinator
Haply
Operations
Canada · Montreal, QC, Canada
Posted on Nov 22, 2025
Responsibilities
- Office Cleanliness & Maintenance
- Maintain a clean, organized, high-standard workspace across all three floors
- Reset kitchen, bathrooms, meeting rooms, and shared spaces daily
- Put items away immediately and keep all areas tidy
- Notice and resolve issues that others overlook
- Empty garbage and recycling, wipe surfaces, manage dishes, and vacuum as needed
- Water plants, replace light bulbs, and flag maintenance needs proactively
- Schedule: 8:00 AM – 4:30 PM, Monday to Friday
- Shipping & Receiving
- Handle all incoming and outgoing shipments
- Verify deliveries, update records, and store items correctly
- Pack, label, and ship customer units, demo kits, and internal packages
- Keep shipping and storage areas clean, organized, and ready at all times
- Inventory
- Take responsibility for weekly ordering and restocking
- Ensure items are always available before they run out
- Keep storage closets neat and easy to navigate
- General Office Support
- Prepare meeting rooms and demo spaces
- Support managers with small administrative tasks
- Handle simple errands or local purchases when required
- Assist with setup for internal events or demos
Requirements
- 1+ years of experience in office administration
- 1+ years of experience in shipping and receiving
- Strong attention to detail and high personal standards
- Ability to work independently without step-by-step training
- Strong time management and organizational skills
- Comfortable in a fast-paced startup environment
- Able to lift and move boxes
- Proficient with Google Workspace and basic spreadsheets
- Bilingual in English and French (spoken and written) preferred
Nice to have
- Experience in a startup or fast-paced environment
- Experience coordinating vendors or suppliers
- Experience maintaining multi-floor office environments