About the team

The Executive Recruiting team at Zillow partners directly with senior leaders to hire world-class executives who shape the future of the company. We manage highly visible and often complex searches across all functions, balancing a need for speed with a white-glove candidate and client experience. This team operates at the center of Zillow’s most strategic hiring decisions and plays a vital role in building the leadership talent that drives Zillow’s mission to reimagine real estate.
As a Senior Executive Recruiting Coordinator, you’ll join a team that thrives on precision, partnership, and discretion. We work closely with recruiters, sourcers, executive assistants, and hiring managers to flawlessly execute confidential and high-impact recruiting processes.

About the role

As a Senior Executive Recruiting Coordinator, you will be responsible for managing the operational excellence of our executive searches, ensuring a seamless experience for candidates, interviewers, and hiring leaders. You’ll oversee scheduling for highly complex interview loops, manage confidential requisitions, facilitate candidate greets, and schedule internal meetings with executive stakeholders.

This role requires impeccable attention to detail, strong communication skills, and the ability to navigate ambiguity in a fast-paced environment. You will act as the connective tissue across recruiters, sourcers, executive assistants, and business leaders, ensuring every step of the process is smooth, professional, and aligned with Zillow’s high standards.

You will get to:

• Lead the coordination of requisition-based executive searches, from kickoff through onboarding, including scheduling hiring manager screens, loops, and alignment meetings

• Manage confidential requisitions with discretion, ensuring sensitive information is handled appropriately in calendar holds, invites, and communications

• Build strong partnerships with recruiters, sourcers, and executive assistants, serving as the primary point of contact for scheduling logistics and process alignment

• Provide white-glove candidate experiences, including virtual greets, thoughtful communications, and personalized touches such as offer gifts

• Maintain and update key recruiting resources such as candidate pipelines, pre-brief documents, Slack channels, and executive availability trackers

• Schedule and facilitate Talent Scouting initiatives, including kickoff meetings, executive syncs, and ongoing candidate conversations that build Zillow’s future leadership pipeline

• Track and manage NDA distribution, signatures, and compliance for all executive-level candidates

• Anticipate roadblocks and proactively communicate updates or scheduling challenges to recruiters, hiring leaders, and executive assistants

• Support the onboarding process by coordinating with executive assistants and ensuring a smooth transition for new hires

This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice, which must be identified to the Company. U.S. employees may live in any of the 50 United States, with limited exceptions.In California, Connecticut, Maryland, Massachusetts, New Jersey, New York, Washington state, and Washington DC the standard base pay range for this role is $32.50 - $48.70 hourly. This base pay range is specific to these locations and may not be applicable to other locations.

In Colorado, Hawaii, Illinois, Minnesota, Nevada, Ohio, Rhode Island, and Vermont the standard base pay range for this role is $30.90 - $46.30 hourly. The base pay range is specific to these locations and may not be applicable to other locations.In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location. Employees in this role will not be paid below the salary threshold for exempt employees in the state where they reside.

Who you are

• Exceptionally organized and detail-oriented, with the ability to juggle multiple high-priority searches at once

• Skilled at managing complex calendars and executive scheduling logistics, with a strong understanding of the nuances of working with executive assistants

• Adept at maintaining confidentiality and exercising discretion when working on sensitive searches

• A strong communicator, able to build trust and credibility across recruiters, sourcers, executive assistants, and senior leaders

• Comfortable operating in fast-paced, ambiguous situations while maintaining a calm and professional demeanor

• Naturally collaborative, thriving in a team environment where success depends on clear communication and partnership

• Proactive and resourceful, able to anticipate needs, identify risks, and act quickly to resolve challenges

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Qualifications:

• 4+ years of experience in recruiting coordination, executive support, or a related role, preferably in an executive search or high-growth technology environment

• Proven success managing complex scheduling with senior executives and their assistants

• Experience handling confidential information with discretion and professionalism

• Strong proficiency with scheduling tools, calendar management, and recruiting platforms (Workday or equivalent)

• Excellent written and verbal communication skills

• Ability to work both independently and collaboratively in a fast-paced environment

• Passion for creating an exceptional candidate and client experience

Get to know us

Zillow is reimagining real estate to make home a reality for more and more people.

As the most-visited real estate website in the United States, Zillow® and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do helps people get home and no matter what job you're in, you will play a critical role in making home a reality for more and more people.

Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and world-class benefits. These benefits include comprehensive medical, dental, vision, life, and disability coverages as well as parental leave, family benefits, retirement contributions, and paid time off. We’re also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don’t just take our word for it. Read recent reviews on Glassdoor and recent recognition from multiple organizations, including: the 100 Best Companies to Work For, Glassdoor Employees’ Choice Award, Bloomberg Gender-Equality Index, Human Rights Campaign (HRC) Corporate Equity Index, and TIME 100 Most Influential Companies list.

Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact your recruiter directly.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable state and local law.

Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.