Project Coordinator

Ontario Institute for Cancer Research

Ontario Institute for Cancer Research

Toronto, ON, Canada
Posted on Saturday, August 5, 2023

Position: Project Coordinator 
Location: MaRS Centre, Toronto 
Department: Ontario Tumour Bank 
Reports To: Associate Director, Ontario Tumour Bank
Salary: Commensurate with level of experience 
Hours: 35 hours/week 
Job Type:  Hybrid
Status: Full-time, Temporary (18-month contract)

The Ontario Institute for Cancer Research (OICR) is seeking Project Coordinator with the scientific and business management expertise to coordinate the development of a new province-wide initiative called the Association of Ontario Tumour Biobanks (AOTB). AOTB is a proposed network of Ontario-based oncology biobanks operating under a central coordinating centre at OICR.  Reporting to the Provincial Principal Investigator (PI) and Associate Director of the Ontario Tumour Bank (OTB), the Project Coordinator will organize activities needed to form AOTB and facilitate communication amongst its members and stakeholders.  Once launched, the project coordinator will support the activities of the collaborative community and facilitate utilization of AOTB products and services to help accelerate oncology research in Ontario and beyond.

This position is temporary, full-time for eighteen (18) months.

To learn more about working at OICR, visit our career page.

The responsibilities include: 

Working with OTB/OICR staff and leadership to finalize the AOTB strategy and execute and operational model:

  • Assist with the development of a business plan to launch AOTB
  • Facilitate meetings including invitations, creating agendas and documenting minutes
  • Develop a portal to facilitate communication, and to document and share inventories of products and services from member sites, protocols and other documents such as the Charter, member contact list, meeting minutes, informed consent forms and fee schedules
  • Assist with the request for a dedicated Patient Partner and liaise with OICR’s Patient and Family Advisory Council
  • Prepare periodic progress reports and performance metrics for the AOTB Governing Council, Scientific Advisory Committee, and OICR leadership
  • Prepare financial reports and other documents to permit transparent auditing
  • Organize AOTB workshops to facilitate communication among members and stakeholders and optimize AOTB activities once launched

 Supporting AOTB working groups:

  • Set up meetings, establish Terms of Reference and develop deliverables and timelines to finalize the Charter
  • Track progress and prepare reports to anticipate risks and resolve problems
  • Work with Legal/Technology Transfer departments at stakeholder centres to complete contractual agreements
  • Develop a federated catalogue of assets held by each of the participating biobank
  • Compile participant cohorts, samples and associated data as well as specialized derivation services such as TMA construction, IHC and omic analysis, liquid biopsy characterization, and a shared multi-omics database
  • Contribute to establishing a federated pathology review service, a shared client inquiry and sample/data request system, a cross-bank quality control and audit system, and the development of a dedicated website.

 Promoting AOTB to prospective members and research clients:

  • Develop the AOTB ‘Concierge Service’ with the central coordinating centre at OICR led by OTB and OICR
  • Create processes to monitor activities and facilitate communication with partners and stakeholders including
  • support for coordination of cross-bank research requests from academic and industry clients
  • Support cross-training opportunities networking and mutual problem-solving and networking events
  • Assist with the development of an application process for prospective AOTB members
  • Participate in joint grant and charitable fundraising, communicate fundraising opportunities with AOTB members


  • At minimum, completion of a bachelors degree in health-related discipline or recognized equivalent required
  • A degree in business administration (e.g., MBA) and/or project management professional (PMP) certification preferred
  • At minimum at least 2 years practical and related experience required
  • Experience in research and project management working in an academic hospital system, university or in industry preferred
  • Familiarity with principles of research involving human participants including research ethics requirements, regulatory affairs, standard operating procedures, and contracts such as Material Transfer Agreements preferred
  • Knowledge of the Ontario biomedical research ecosystem and familiarity with biospecimens, clinical and research data, biobanking and oncology research preferred
  • Experience coordinating interdisciplinary teams preferred, demonstrated ability to work independently and as part of a teamrequired
  • Attention to detail and strong organizational abilityrequired
  • Superior verbal and written communication skills required
  • Excellent organizational, writing, problem-solving and communication skills required

OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario. We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community. 

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities. 

For more information about OICR, please visit the website at 

CLOSING DATE: Until Filled  

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (  Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page Information received related to accommodation will be handled confidentially. 

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted. 

Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .pdf or .doc file.