About OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

Job Details

Position: Clinical Program Manager

Location: MaRS Centre, Toronto

Department: Ontario Hereditary Cancer Research Network (OHCRN)

Reports To: Senior Program Manager, OHCRN

Salary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours: 35 hours/week

Job Type: Hybrid

Status: Full-time, Permanent

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking a Clinical Program Manager for the Ontario Hereditary Cancer Research Network (OHCRN). OHCRN is a province-wide program connecting individuals with hereditary cancer to researchers, clinical trials and support groups.

Working with the Leader of OHCRN and Director of Adaptive Oncology, the Clinical Program Manager will function as the central interface between the clinical and research activities of OHCRN, driving program coordination and fostering connections across Ontario’s hereditary cancer community. The Clinical Program Manager will play a key role in building and maintaining relationships with collaborating clinics, registries, and patient partners, as well as engaging with broader patient and researcher communities. This role will interact frequently with the Leader of OHCRN, other program and project managers and Principal Investigators (PIs) from various research network activities across Ontario, and support OICR-based administrative functions. The Clinical Program Manager will supervise clinical research coordinators, providing guidance on study-related tasks and ensuring alignment with program goals. This role will oversee clinical communication strategies, lead community outreach initiatives such as events and conferences, and help ensure the program remains at the forefront of emerging research and technologies. This position requires strong organizational skills, clinical insight, and the ability to navigate complex interdisciplinary projects to ensure the continued success of OHCRN in advancing hereditary cancer research.

Position Responsibilities

Clinical Program Coordination & Registry Operations

• Build and maintain strong partnerships with provincial genetics clinics, laboratories, and existing hereditary cancer registries to streamline patient recruitment efforts and data sharing
• Oversee the planning and execution of registry operations, including data collection, quality assurance, regulatory compliance, and maintenance
• Support the development of the patient and clinical coordinator portals to enable secure and comprehensive data collection for research, leading the integration of clinical expertise into the design and functionality
• Work closely with Clinical Research Coordinators (CRC team) to ensure accurate data transcription, adherence to protocols, regulatory compliance, and timely reporting
• Support CRCs and manage ethics approvals, including submissions to the Ontario Cancer Research Ethics Board (OCREB) and local Research Ethics Boards (REBs)
• Coordinate contracts with partner sites, supporting onboarding and data privileging of OHCRN staff with participating institutions
• In conjunction with the Senior Program Manager, organize and lead OHCRN Steering Committee and subcommittee meetings, ensuring regular communication, follow-up on action items, and documentation of key outcomes
• Plan, schedule and organize team meetings, keep clear minutes, capture assignment of action items and ensure follow-up
• Liaise with laboratories and genetics clinics to identify carriers of hereditary cancer syndromes and Ontario patients undergoing genetic testing
  

Patient & Community Engagement

• Actively engage with patient partners to incorporate their perspectives into registry development and program activities
• Plan and implement public outreach events, workshops, and educational initiatives to raise awareness of hereditary cancer syndromes and OHCRN’s work
• Serve as a liaison between patient communities, research teams, and external stakeholders. Nurture, build, and maintain internal and external collaborative relationships/agreements with relevant teams and community partners
• Collaborate with clinical champions, regional hospitals, and screening programs across Ontario to support recruitment and awareness initiatives
• Work with OICR Communications and the Senior Program Manager to design and execute a comprehensive communication strategy for OHCRN, with a focus on patient, clinician and community engagement
• Develop clear recruitment policies and procedures for participating sites, ensuring consistency and efficiency

Collaboration & Problem Solving

• Foster collaborations with external registries, provincial organizations, and research teams to integrate findings into clinical workflows and surveillance programs
• Facilitate partnerships to explore novel research opportunities and clinical trials focused on hereditary cancers
• Address participant-related challenges, participant engagement and ensure a patient-centered approach to program operations
  

Team Leadership & Development

• Lead, mentor, and support a team of Clinical Research Coordinators, fostering their professional growth and ensuring alignment with OHCRN’s goals
• Promote a collaborative team environment by ensuring alignment with OICR’s values and OHCRN’s mission
• Oversee the development of operational procedures to support the clinical activities within the program, including clinical team onboarding and registry workflows

Communication & Reporting

• Serve as the central point of clinical contact for OHCRN, ensuring clear and consistent communication with registry stakeholders, clinical collaborators, and patient partners
• Prepare and review program documentation, including ethics submissions, annual reports, and key performance metrics required for provincial reporting
• Meet regularly with clinical collaborators, patient communities, and clinical stakeholders to share updates and gather feedback on emerging needs

Research & Technology

• Stay informed about advancements in hereditary cancer research and registry technologies to identify opportunities for improvement
• Provide clinical and operational insights into genomic projects, biobanking initiatives, and registry expansions
• Evaluate and oversee third-party data access requests to ensure compliance with ethical guidelines and data security standards
• Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested

Qualifications

• A Master’s degree in Genetic Counselling at a recognized University (Board Certified with the ABGC and/or CAGC), or in a scientific discipline preferably in oncology, genetics, molecular biology, or recognized equivalent
• Work experience in cancer genetics in a research or health care setting
• Familiarity with project management

For more information about OICR, please visit the website at www.oicr.on.ca.

To learn more about working at OICR, visit our career page.

POSTED DATE: February 4, 2025
CLOSING DATE: Until Filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.

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The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.