About OICR

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges, Universities, Research Excellence and Security.

Job Details

Position: Receptionist

Location: MaRS Centre, Toronto

Department: Executive Office Team

Reports To: Manager, Executive Office

Salary: Commensurate with level of experience; total compensation includes a competitive benefits plan, plus a defined benefit pension plan (HOOPP)

Hours: 35 hours/week

Job Type: On-site

Status: Full-Time, Permanent

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking a a professional and reliable Receptionist to support the day-to-day operations of Reception. Strong interpersonal, organizational and customer service skills are essential for success in this role.

Position Responsibilities

• Provide daily Reception coverage and maintain a professional, welcoming front desk environment.
• Greet and assist visitors, ensuring sign-in/out procedures and security protocols are followed.
• Answer and direct incoming calls, emails, and general inquiries in a courteous and timely manner.
• Aid visitors and staff with general enquiries (e.g., Wi-Fi, washrooms, office layout, supplies).
• Oversee the inventory of general office supplies, including paper, printer toners, kitchen supplies, and other accessories; submit orders as needed.
• Maintain and organize all shared common spaces, including kitchens, boardrooms, and copy stations, ensuring cleanliness and functionality.
• Process all incoming and outgoing mail, courier packages, and deliveries; oversee drop-offs and notify applicable departments.
• Manage the visitor sign-in/out system and facilitate Facility Access Card processes for staff and contractors.
• Oversee the budget, inventory, and distribution of coffee and kitchen supplies.
• Conduct USB security scanning for external devices in accordance with IT policies.
• Code corporate invoices for processing and forward documentation to the Finance department.
• Liaise with building management and vendors for maintenance, cleaning, and service requests.
• Support meeting logistics, including catering, AV setup, and room booking as required.
• Maintain office contact lists, seating charts, and shared administrative documentation.
• Support office health and safety initiatives (e.g., first aid kits, emergency procedures).
• Assist with onboarding and offboarding processes for administrative staff.
• Attend monthly Administrative Council meetings.
• Provide administrative support to the Executive Office Manager and other team members as required.

Qualifications

• Completion of high school plus additional post-secondary education or recognized equivalent.
• Demonstrates exemplary customer service skills and good judgment.
• Excellent organizational and problem-solving skills; quality and detail oriented.
• Excellent verbal and written communication skills.
• Strong internal and external relationship management skills, ability to interact and work professionally and effectively with staff and vendors.
• Ability to work well under pressure, prioritize and multi-task within a fast-paced environment.
• Self-motivation and initiative.
• Adaptability, flexibility, diplomacy and tact.
• Advanced proficiency in computer software, e.g., MS Word and Outlook, Excel.
• Familiar with computer peripherals such as printers, mice, keyboards.
• Familiar with using web browser-based applications for data entry.

For more information about OICR, please visit the website at www.oicr.on.ca.

To learn more about working at OICR, visit our career page.

POSTED DATE: October 20, 2025
CLOSING DATE: Until Filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidate’s abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan (https://oicr.on.ca/accessibility/). Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page https://oicr.on.ca/careers/. Information received related to accommodation will be handled confidentially.

Resume Format: If you elect to apply, please click on the “Apply for this Job” button below. You will be required to enter contact details, and to attach your resume to your application. Please attach your resume as a .pdf or .doc file.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.