Job Description

What you’ll do:

Event Strategy & Planning

• Translate business, brand, and people objectives into clear event strategies, formats, and success measures.

• Design end-to-end event journeys (pre-event, on-site, post-event) and manage annual/quarterly calendars to prioritize impact and avoid clashes.

• Enjoys trying new approaches—piloting formats, themes, and experiences, then scaling what works instead of repeating “how it’s always been done.”

Stakeholder & Cross-Functional Management

• Partner with senior leaders and teams across People/HR, Workplace, Communications, Marketing, and Security/IT to co-own outcomes.

• Set and manage expectations on scope, timelines, and budgets, bringing options, trade-offs, and recommendations—not just task updates.

• Work effectively with global stakeholders across time zones for leadership visits, customer experiences, and partner-facing events.

End-to-End Event Execution

• Own concept → plan → execution → measurement for multiple events in parallel.

• Lead on-ground operations (registrations, attendee communications, layouts, signage, hospitality, F&B, AV, safety, compliance).

• Coordinate multi-day conferences, hackathons, town-halls, and large culture events, including speaker flow, agenda, zones, demos, and audience interaction.

Vendor & Budget Management

• Manage agencies and vendors across production, venues, F&B, décor, merchandise, content capture, and transport.

• Negotiate scopes, compare quotes, lock timelines, and enforce SLAs while protecting experience quality.

• Handle budgets, POs/ZIPs, invoices, and cost optimization; build simple ROI views using metrics such as attendance, engagement, NPS, and cost per participant.

Tools, Systems & Processes

• Use event and collaboration tools (spreadsheets, presentations, project trackers, forms, email tools, basic design templates) confidently.

• Apply strong project management discipline—timelines, responsibilities, risks, checklists, and crisp status updates across workstreams.

• Maintain lean templates and checklists for key event types and use survey/attendance data to experiment, learn, and continuously improve.

Mindset & Behavioural Competencies

• Strong ownership mindset with a bias to action; treats every event as a product to be iterated and improved, not a checklist to be repeated.

• Naturally curious and experiment-driven—asks “how could this be better or different?”

• High empathy and respect for diverse audiences; committed to creating inclusive, welcoming experiences that feel thoughtful and intentional.

• Detail-oriented yet able to connect events back to the broader story we want to tell as Guidewire India; comfortable in an ambiguous, high-growth, tech-centric environment.

What you’ll bring:

Required

• 6 - 8 years’ experience in event management, experiential marketing, or large-scale employee engagement, preferably in a technology, GCC, or B2B environment.

• Proven track record of end-to-end ownership of complex, multi-stakeholder events (beyond coordination support).

• Experience with India-based hubs of global organizations is a strong plus.

• Exposure to developer, technology, open-source, or industry events is an advantage, not a requirement

• Proficiency with collaboration and planning tools (spreadsheets, presentation tools, project trackers, survey tools, basic design templates) and comfort learning new internal platforms.