Position: Executive AssistantType of Work: On-site, Full-time, PermanentLocation: London, ONPosition SummaryPulse is seeking an experienced Executive Assistant (EA). The ideal candidate for this role is passionate, highly organized, exceptional interpersonal skills, ability to work in a fast-paced environment and flexible in their approach.Key ResponsibilitiesCalendar Management:- Maintain the CEO’s calendar by scheduling appointments, meetings, and events, considering priorities and deadlines.- Coordinate travel arrangements and accommodations, ensuring seamless itineraries. International and domestic travel.Communication Liaison:- Act as the primary point of contact for internal and external stakeholders seeking access to the CEO’s time and attention.- Handle incoming emails, calls, and correspondence, responding or redirecting as appropriate.Meeting Coordination:- Prepare agendas, presentations, and necessary materials for meetings, both internal and external.- Record minutes, action items, and follow-up tasks during meetings, ensuring timely execution.Confidentiality and Discretion:- Handle sensitive and confidential information with utmost professionalism and discretion.Document Management:- Organize and maintain electronic and physical files, ensuring easy retrieval and archival of documents.Project Support:- Assist the CEO in managing special projects by conducting research, preparing reports, and coordinating team efforts.Relationship Building:- Cultivate positive relationships with internal teams, external partners, and clients on behalf of the CEO.Travel and Event Coordination:- Coordinate logistics for business trips, conferences, and events, managing arrangements and logistics.Expense Management:- Monitor and reconcile expenses, ensuring accuracy and adherence to budget guidelines.Task Prioritization:- Evaluate and prioritize incoming requests and tasks, managing time effectively to ensure critical deadlines are met.- Continuous Improvement:- Identify opportunities for process improvements and implement best practices to enhance efficiency.Qualifications:- College or bachelor’s degree in business administration, Communications, or a related field is considered an asset.- 3 years of experience as an Executive Assistant, preferably supporting C-level executives.- Excellent verbal and written communication skills, with a keen eye for detail.- Proficiency in all Microsoft systems.- Specialized computer skills including the ability to use various applications such as database, spreadsheets, report writing, project management, graphics presentation creating/editing, and scheduling software.- Exceptional organizational skills and the ability to multitask in a fast-paced environment.- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.- Demonstrated ability to maintain confidentiality and exercise discretion.- Positive attitude, proactive approach, and willingness to take initiative.What We Offer:- Engaging and supportive team dynamic- Comprehensive onboarding, interactive training with well-defined work processes and workflows- Benefits package – health, dental and vision- Free on-site parking- Beautiful office & location- On-site kitchenPulse Infoframe values diversity. We’re proud to be an equal opportunity employer and welcomes applicants from diverse backgrounds. If a job applicant requires an accommodation during the application or selection process, we will work with the applicant to meet the accommodation needs.