Coordinator, Operations

Rick Hansen Foundation

Rick Hansen Foundation

Richmond, BC, Canada
Posted on Tuesday, August 15, 2023

Business Unit: Operations

Reports to: Manager, Operations, HR & Contracts

Status: Part-time, 60% FTE

Term: September 1, 2023 – March 31, 2024 with the possibility of extension

Hours: 3 full days:7 hours per day, 21 hours per week or

5 partial days: 5.5 hours per day from 9:00 am - 2:30 pm (includes 1 hour unpaid lunch break), 22.5 hours per week

Location: RHF Office in Richmond, BC

Founded on the legacy of Rick Hansen’s Man In Motion World Tour, the Rick Hansen Foundation (RHF) is a Canadian registered charity with the vision of creating a fully inclusive and accessible world where people with disabilities are living to their full potential. Through our programs and partnerships, we break down barriers for people with disabilities by changing attitudes, creating accessible spaces and inspiring an inclusive society.

RHF is a dynamic and rewarding place to work. Our success begins with our people. We are committed to building a diverse workforce representative of the communities we serve. If you’re interested in being a part of our innovative team, we hope that you will consider this opportunity with us!

RHF values diversity in the community and the workplace. We welcome applications from all qualified candidates including Indigenous peoples, individuals of all genders and sexual orientation, race, ethnic origin, disability, age, and religion and anyone living at the intersection of these identities.


The Coordinator, Operations is responsible for performing a wide range of administrative duties for the Operations team.


Reporting to the Manager, Operations, HR & Contracts, this position works closely with the Operations team and liaises with RHF staff, vendors, visitors, couriers and BCIT.


As an integral member of the RHF team and as expected of all staff, this position actively participates with:


  • Organizational Culture
    • Contributes in regular sessions, develops goals, supports and implements action plans
  • Inclusion, Diversity, Equity and Accessibility (IDEA)
  • Values
  1. We Collaborate Respectfully
  2. We Engage Authentically
  3. We Keep Our Promises



  • Manages the general RHF voicemail and fax inbox daily, distributing messages accordingly to staff;
  • Distributes incoming mail including scanning and sending to the appropriate recipients;
  • Collects and records outgoing mail;
  • Logs and follows up on facilities management requests (ie. Cleaning) to the BCIT portal;
  • Coordinates BCIT parking passes and BCIT access cards for all staff;
  • Coordinates various incoming and outgoing shipments and couriers;
  • Maintains recycling and confidential shredding programs;
  • Maintains inventories for kitchen and office supplies and places orders;
  • Participates and assists with the Social Committee and Health and Safety Committee including creating team meeting agenda and minutes;
  • Manages storage facilities and updates log;
  • Assists with office space planning;
  • Opens and/or closes the main doors;
  • Drafts various types of correspondence; and
  • Performs other related duties in keeping with the purpose and accountabilities of the position.

Grants and Contracts

  • Ensures up-to-date information, including historical data, on RHF grants;
  • Prepares all grants including determining grant checklist and necessary approvals, drafting agreements, the coordination of executing signed agreements and submitting to Finance for payments;
  • Replies to general grant enquiries from grant applicants and recipients (where applicable) and the general public (i.e. QOL Grants Program);
  • Prepares contracts including drafting contract approval forms, unbudgeted forms and their necessary approvals, drafting agreements and the coordination of executing signed agreements; and
  • Performs other related duties in keeping with the purpose and accountabilities of the position.


Education: University degree an asset or an equivalent combination of education and experience.


  • Minimum 3 years of administrative or related experience;
  • Computer proficiency including with MS Office required;
  • Experience with Salesforce, or comparable database, an asset; and
  • Knowledge of issues related to people with disabilities considered an asset.


  • Effective oral and written communication, time management, interpersonal, and organizational skills;
  • Excellent customer service skills;
  • Demonstrated ability to proactively complete tasks and responsibilities;
  • High level of attention to detail and accuracy;
  • Ability to work independently and within a team environment;
    • High degree of professionalism, flexibility and adaptability; and
    • Strict adherence to maintaining confidentiality and privacy.

    An equivalent combination of education, experience and skills/behaviors will be considered.


    If you are interested in being a part of our innovative team and are passionate about making a difference, we hope that you will consider a career with us.

    Interested and qualified candidates can apply quoting competition #2023-13 by August 31, 2023. While we thank all applications for their interest, only short-listed candidates will be contacted.

    *Please note: The Rick Hansen Foundation is committed to providing accommodations to candidates taking part in all aspects of the selection process. Please let us know if you require a specific accommodation (i.e. virtual/web based interview, flexible scheduling, accessibility needs), so that arrangements can be made for the appropriate accommodations to be in place.