Executive Assistant & Administrative Partner
StackAdapt
Administration
London, UK
Posted on Aug 13, 2025
StackAdapt is the leading technology company that empowers marketers to reach, engage, and convert audiences with precision. With 465 billion automated optimizations per second, the AI-powered StackAdapt Marketing Platform seamlessly connects brand and performance marketing to drive measurable results across the entire customer journey. The most forward-thinking marketers choose StackAdapt to orchestrate high-impact campaigns across programmatic advertising and marketing channels.
Reporting to the VP of Sales, EMEA, the Executive Assistant & Administrative Partner will primarily provide high-level executive and administrative support to the VPs of Sales in both the EMEA and APAC regions. This includes managing calendars, coordinating meetings across multiple time zones, handling travel arrangements, preparing materials, and ensuring smooth day-to-day support for senior leadership. In addition to executive support, you will also play a key role in maintaining the smooth operations of our London Hub. You’ll manage office logistics, employee events and programs, client events, and contribute to a positive and engaging workplace culture. This is a highly visible role requiring discretion, initiative, and excellent organisational skills.
StackAdapt is a Remote First company; we are open to candidates located anywhere in London for this position as there will be expectations and a need to go into the office at lease three days a week.
What you'll be doing:
- Executive Support: Serve as the Executive Assistant to the VPs of Sales in EMEA and APAC, managing complex calendars, scheduling meetings across time zones, booking international travel, and ensuring seamless coordination of logistics. Prepare presentations, reports, and meeting materials, while maintaining confidentiality and acting as a key point of contact for internal and external stakeholders.
- Office Management: Support the smooth running of our London office and virtual environments, ensuring optimal working conditions and collaborating on policies to improve efficiency and workplace experience. Liaise with vendors, manage supplies and facilities, and maintain relationships with vendors and providers.
- Employee Events & Programs: Plan and execute employee and community events—both virtual and in-person—supporting team engagement across regions. Manage budgets, employee gifting, travel for EMEA events, and ensure inclusive, thoughtful recognition programs that promote a sense of belonging.
- Other Ad-Hoc Projects: Collaborate with the O&EE Manager on internal initiatives such as StackHuddles, StackFest, and social channels like Stack Social. Support team communication, branding, and engagement projects as needed.
What you'll bring to the table:
- Proven experience as an Executive Assistant supporting senior leadership, ideally in a fast-paced, global environment, with 3+ years of progressive experience.
- Strong organisational and multitasking skills, with a sharp attention to detail and the ability to manage competing priorities with discretion and professionalism.
- Experience in office operations, employee events, or workplace experience roles is a plus.
- Excellent interpersonal and communication skills—written and verbal—with the ability to build strong working relationships across regions and functions.
- A proactive, service-oriented mindset with high energy, sound judgment, and a collaborative, can-do approach.
StackAdapters enjoy:
- Competitive salary
- Private Medical Insurance cover
- Auto-enrolment into the company pension scheme
- Work from home reimbursements
- Coverage and support of personal development initiatives (conferences, courses, etc)
- An awesome parental leave policy
- A friendly, welcoming, and supportive culture
- Our social and team events (virtually!)
- Take part in our walk and wander policy and work anywhere in the world
StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.
About StackAdapt
We've been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We've been awarded:
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