Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Site: Toronto Western Hospital
Department: Movement Disorders Clinic
Work Model: Hybrid (On-Site 1 day/week)
Reports to: Scientific Director, Deep Brain Stimulation (DBS) Program
Hours: 18.75 hours per week
Status: Temporary Part Time
Closing Date: October 3, 2025

Position Summary
As a member of the Movement Disorders team, the Administrative Assistant I will exercise some judgment or decision-making to provide administrative and clerical support to the Scientific Director of the Deep Brain Stimulation (DBS) Program.

Duties

• Providing word processing/typing services for assigned personnel
• Performing reception responsibilities and other administrative tasks as assigned
• Maintaining written and/or electronic calendar/schedules
• Scheduling meetings and events for Director as needed
• Updating the Director's CV
• Modifying and maintaining electronic and paper information filing/retrieval methods, systems and/or formats
• Curing website and social media 'presence'
• Other administrative tasks as assigned (e.g., fellowship)

Qualifications

• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Excellent organizational, time management, and prioritization skills
• Ability to work well under pressure, multitask and use good judgment in assessing complex situations
• Excellent interpersonal and customer service skills
• Strong verbal and written communication skills in multiple languages (preferably English, French but also Spanish and Italian)
• Experience with online calendars including Apple iCloud and Google Calendar and Outlook, recommended
• Previous on-the-job computer/word-processing, database and spreadsheet software experience
• Experience in a Microsoft Office environment
• Experience working in a health care environment, an asset
• Experience with Epic, preferred

Additional Information

Why Join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.