Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
Site: Princess Margaret Hospital
Department: Radiation Medicine Program
Reports to: Clinical Research Manager
Hours: 35 Per Week
Shifts: Weekdays; Monday - Friday
Status: Permanent Full-time
Closing Date: November 21, 2025

Position Summary:
The Radiation Medicine Program (RMP) at Princess Margaret Cancer Centre is the largest of its kind in Canada and one of the most comprehensive single-site radiation medicine programs in North America. With a strong commitment to precision radiation medicine, personalized care, and global impact, RMP delivers cutting-edge cancer treatment to over 8,000 patients annually. The program is powered by a multidisciplinary team of radiation oncologists, therapists, physicists, nurses, and allied health professionals who collaborate to provide individualized, high-quality care across a broad spectrum of cancer types. RMP is deeply integrated with research, education, and innovation, making it a leader in advancing radiation oncology practices locally and internationally.

The Administrative Assistant will support the Clinical Research Program. They will be responsible for providing administrative support and financial bookkeeping for the program.

Duties:

• Support the collection and filing of research documents, including training records and delegation logs.
• Manage the regulatory inbox, escalating emails as required and filing correspondence.
• Manage the document archiving and destruction of research files.
• Update internal databases with study status information and support maintenance of study files.
• Update Power BI source files and maintain an internal search tool.
• Provide routine budgetary support functions: reconciling expenses, issuing invoices, processing patient reimbursements, and following up on unpaid invoices.
• Issue service agreements and invoices, track payments and reconcile.
• Other program administrative duties as required.

Qualifications

• Community College Diploma in General or Medical Office or equivalent Administration
• Two (2) years of related administrative support experience
• Experience working in a clinical research environment
• Advanced skills using digital tools such as O365, Power BI, EXCEL.
• Experience working with online survey and research database tools such as REDCap is an asset
• Experience working in a health care environment is an asset
• Knowledge of medical terminology is an asset
• Excellent organizational and time management skills
• Excellent interpersonal, verbal and written communication skills
• Able to operate effectively in an interdisciplinary team

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.