Company Description

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description

Union: Non-Union
Number of vacancies: 1
Site: Toronto General Hospital
Department: Anesthesia and Pain Management, Malignant Hyperthermia Unit
Reports to: Manager
Hours: 35 hours per week
Shifts: Monday - Friday
Status: Permanent Full Time
Closing Date: November 10, 2025

Position Summary

The Administrative Assistant III supports the Medical Director of the Malignant Hyperthermia Unit, Department of Anesthesia and Pain Management.

Duties

• Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide administrative services.
• Books in person and virtual patient appointments, tests and procedures.
• Maintains an extensive patient database, written and/or electronic calendar/schedules.
• Monitors budgeting records for corporate and research fund accounts.
• Maintains and modifies confidential medical electronic/paper filing/retrieval methods, systems, and/or formats.
• Ensures the efficient operations of the office.
• Performs other related administrative activities; cross-functional responsibilities, as assigned; and other duties consistent with the job classification, as required.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.

Qualifications

• At Minimum, completion of a 2-year community college program in health care administration or recognized equivalent.
• Business, organization or management training at the college or university level, preferred.
• Completion of a medical terminology course.
• Minimum three (4) years related medical and secretarial experience.
• Has managed a clinical practice including booking patient appointments, tests, procedures and coordinating physician's schedule.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment.
• Excellent organization and time management skills.
• Excellent verbal and written communication skills.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.