Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of vacancies: 1
Site: Toronto General Hospital
Department: Corporate Legal
Reports to: Director
Hours: 37.5 per week
Status: Permanent Full-Time
Closing Date: November 19, 2025

Position Summary

The Corporate Legal Administrative Assistant III exercises considerable communication and collaboration skills to provide a range of administrative support and project services to professional personnel. Those best suited to the role will also be able to exercise judgment on how to be adaptable and prioritize, and be both detail-oriented and time-effective. The role will need to be responsive with the team and colleagues in what can often be a fast-paced environment. The role is an important and valued contributor to the success of the group, as we support our clinical colleagues to deliver care to UHN patients and our education, administrative and research services colleagues in their related services.

Duties

• Organizes and maintains contract and data management systems to enable information filing/retrieval, in particular through Sharepoint with meaningful pathways to templates and projects, for access by legal team and for client groups
• Takes responsibility for project management and meeting organization, from agenda development to follow-up with teams on deliverables and related support, on day to day matters, transactions and longer term projects
• Provides document production services, to support independent and team work, including intermediate to advanced MS word and visual presentation technology, data organization skills with Excel, PDF management to create, edit and coordinate digital documents
• Contributes to design and implementation of workflow processes, including intake and approval forms, and associated onboarding of new staff and students
• Provides support and back-up for legal budgeting and invoice payment, update of legal policies, corporate governance and related filings, and claims reporting and related document retrieval and organization
• Other tasks as assigned, including team meeting scheduling, arranging for appropriate technology, and requisitioning equipment supply and maintenance
• Collaborates with team, administrative staff, and other subject matter experts, within and outside of UHN, to accomplish the above

Qualifications

• Completion of a recognized medical or business post-secondary secretarial arts, business administration, or similar program, at the diploma level required.
• 3 to 4 years practical and related experience and/ or 1 year on the job training required.
• Excellent time management and customer service skills required.
• Very good verbal and written communications skills required.
• Ability to work effectively and efficiently under pressure required.
• Ability to use good judgment in assessing difficult situations required.
• Ability to effectively handle confidential matters and materials required.
• Knowledgeable and computer literate in the following software programs: Microsoft Office Suite (Word, Excel, PowerPoint), visual presentation tools (e.g. Presentations, Visio, related) and scheduling applications with 3rd parties (e.g. Doodle Poll or similar), and willingness to learn and use appropriate artificial intelligence tools.
• Experience working in a legal or health care environment an asset.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.