Project Manager, FM-PRO, Furniture, Fixtures and Equipment

University Health Network

Operations

Toronto, ON, Canada

Posted on Nov 8, 2025

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non Union
Number of vacancies: 1
Site: 67 College Street & Toronto Western Hospital
Department: FM-PRO (Facilities Management – Planning, Redevelopment & Operations)
Reports to: Senior Director, Project Aspire
Hours: 37.5 hours per week
Status: Permanent Full-Time
Closing Date: November 21, 2025

Job Summary:

As an integral member of the FM-PRO Department and the Toronto Western Hospital Surgical Tower, the PROJECT MANAGER works as part of a team and leads and coordinates the furniture, fixtures and equipment (FFE) under the direction of the Manager, FM-PRO – Furniture, Fixtures and Equipment.

We are looking for a member to join the team in the planning and development of a New Patient Tower at the Toronto Western Hospital. This brand new 15-floor tower will compose of Surgical Services, ICU, In-Patient Units, Pharmacy, and a Medical Device Reprocessing Department. In collaboration with subject matter and technical experts, you will lead and manage the activities of the FFE project team to ensure the successful participation of project stakeholders and the delivery of the project on-time, on-budget, and within identified scope.

You should be a highly organized individual with background and experience with leading and supporting healthcare capital projects, especially Ministry of Health (MOH) capital projects, where there is planning of multi-divisional, complex, construction projects with numerous dependencies with other projects or initiatives. You will be responsible for managing various project tasks such as equipment planning and procurement; coordination with ICAT teams on technology integration and setup of end user devices; and coordination with operational readiness planning including process flow development for clinical care and facilities support. Knowledge of the Construction Management CCDC-5B project delivery model will be an asset.

Responsibilities:

Lead and manage various project tasks in the planning and design of complex large-scale redevelopment projects from project conception to project implementation
Coordinate with the FFE team in all project activities
Be a liaison between UHN stakeholders and Consultant team for efficient and effective exchange of FFE information
Oversee and support all aspects of projects including planning, coordination, tracking, evaluation, schedule and budget management
Prepare and maintain project documentation including proposals, project plans, budgets, meeting agendas, documents and decks
Monitor and report on progress, risks and issues associated with the project to all stakeholders and escalate as appropriate
Provide strategies for risk mitigation and resolution where appropriate
Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood
Work with FFE team to prepare RFI/RFQ/RFPs for equipment purchases for Surgical Services, In-Patient Units, ICU, Pharmacy, and MDRD in accordance with the Broader Public Sector (BPS) directives
Coordinate integration of Architecturally Significant Equipment within construction project in alignment with construction schedule and in coordination with Project Team and construction manager
Work with Capital Finance and Procurement to establish and monitor capital FFE budget and procurement processes
Coordinate with medical engineering for the selection, configuration and acceptance of the medical equipment
Work with the Operational Readiness team on the development of the transition schedule and the different operational readiness activities.
Plan and monitor the scheduling of delivery and installation with various parties including the vendors and the construction manager
Experience with equipment list development and maintenance is an asset

Qualifications

At minimum, completion of a bachelor’s degree in Biomedical engineering, Health Administration, Science, Architecture Engineering, Construction or other planning and management fields or recognized equivalent required
Minimum 5+ years related FFE practical experience
Project Management Professional (PMP) certification is an asset
Experience in working in a healthcare environment, major institutional or public sector is an asset
Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset
Experience with CCDC-5B Construction Management is an asset
Experience with furniture and equipment planning and procurement required
Experience with decanting and relocation of personnel, furniture and equipment required
Excellent time management and prioritization and organizational skills required
Very strong verbal and written communication skills, to both internal and external stakeholders required.
Strong experience in coordination of multi-stakeholder meetings, including preparation of presentation materials, meeting minutes and meeting agendas
Responsive to urgent demands and short time lines

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.