Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: Replacement
Site: Hydro Place - 700 University Avenue, Toronto, ON
Department: Joint Department of Medical Imaging
Reports to: Manager, Planning and Operations
Salary Range: $23.14 - $28.92 Per Hour
Hours: 22.5 Hours Per Week
Shifts: Three (3) Days Per Week
Status: Temporary Part-Time
Closing Date: February 13, 2026

Position Summary:
Working under the direction of the Manager, Planning and Operations, the Administrative Assistant will perform duties supporting the medical imaging research department, including submission of HR forms, scheduling of meetings, entering billing information, collecting attendance information, and submitting payroll.

Duties:

• Assist with the submission and completion of HR forms
• Collect attendance information and prepare payroll
• Assist with data entry and verification for billing purposes
• Coordinate meetings and events, on site and off-site, under the direction of a senior member
• Prepare and distribute meeting agenda and take minutes
• Order and re-supply equipment and office consumables
• Perform cross-functional responsibilities, as required
• Follow up with UHN personnel and department to ensure successful completion of tasks and processes

Qualifications

• Completion of Grade 12 or recognized equivalent
• Completion of a post-secondary office administration program at the diploma level, or equivalent
• Two (2) years related administrative support experience
• Previous on-the-job experience in an environment using Microsoft Office suite
• Experience working in a health care and/or research environment an asset
• Very good organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Good knowledge of organizational/ office practices, procedures and standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.