Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union
Number of Vacancies: 1
New or Replacement Position: New
Site: Princess Margaret Hospital. Desk located at OPG Building, 700 University Ave.
Department: Radiation Medicine Program
Reports to: Senior Manager, Program Strategy & Development
Salary Range: $68,932 - $103,409 Annually
Hours: 37.5 Hours Per Week
Shifts: Days
Status: Temporary Full-time (Approximately 12- month contract)
Closing Date: April 6, 2026

Position Summary:
Working under the direction of the Senior Manager, Program Strategy and Development and Senior Manager of RMP Operations, the Program Coordinator will support the Radiation Medicine Program’s change management and implementation of strategic communications activities for a large-scale technological implementation, in collaboration with UHN Digital Project Management Office. Additionally, this position will provide project and committee coordination support across a variety of planning and implementation activities.

Duties:

• Coordinate, implement, and support change management activities related to a large-scale technological implementation in collaboration with the vendor, UHN Digital, and RMP internal stakeholders.
• Lead, plan, implement, and evaluate, and otherwise manage the project’s key internal communication activities including emails, FAQs, newsletter updates, slide decks, townhalls, etc.
• Coordinate the Change Management committee including: preparing relevant agendas, preparing presentation materials, documenting meeting minutes, and following up on action items.
• Monitor, document, and report on progress of change management plan. Identify delays or changes for review.
• Prepares reports and other key documents required to meet program objectives, i.e. stakeholder map, program status reports, timelines, etc.
• Collaborate with various stakeholders, including the vendor, UHN Digital, internal RMP stakeholders to plan the content of communications products, documents, or publications.
• Support preparation of project materials for leadership and committee updates, and vendor engagements
• Coordinate scheduling, logistics and administration for project committees and working groups
• Support tracking of actions, risks, issues, and decisions, working group outputs and dependencies and escalation pathways when timelines or deliverables are at risk
• Support communication flow between internal teams and vendor project managers, ensuring clarity of dates, materials, and expectations
• Facilitate and coordinate workshops or engagement activities for diverse stakeholder group
• Support and coordinate user training activities
• Support and coordination on Project Go-Live preparations and pre-/post- Go Live activities.
• Other duties/projects as assigned.

Qualifications

• Bachelor's Degree in Health Sciences, Business, or related discipline.
• Minimum of 3 years experience working in program coordination, project coordination, with direct experience in change management
• Minimum 2 years of internal communications experience preferred
• Demonstrated proficiency with change management methodologies and tools (PROSCI, etc.)
• Experience executing a variety of communications activities, including development of content (i.e. newsletters, slide decks, etc.), liaising with stakeholders, and supporting overall communications planning
• Demonstrated high attention to detail, time management, and organizational skills
• Able to work with minimal supervision on complex tasks
• Able to work with multidisciplinary teams in a positive and productive manner
• Excellent writing skills, with experience tailoring content to your audience
• Ability to use a solution-oriented, team approach in solving problems.
• Advanced skills using Microsoft Office Suite, including Outlook, Teams, PowerPoint, SharePoint, and Excel.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.