Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital (travel to other UHN sites as needed)
Department: Communications & Brand Strategy
Reports to: Manager, Events & Engagement
Salary Range: $58,578 - $87,867 per annum
Hours: 37.5 hours per week (including evenings & weekends as needed)
Status: Permanent Full-Time
Closing Date: May 12, 2026

Position Summary

The Communications Coordinator, Events supports the planning, coordination, and delivery of UHN’s internal events and brand experiences that bring the organization’s values to life and strengthen a united TeamUHN. Working closely with the Manager, Events and Engagement, this role plays a key part in executing engaging, high‑quality events, both in‑person and virtual, that foster connection, pride, and a culture of excellence across the organization.

The Coordinator provides hands‑on logistical and operational support across the full event lifecycle, including scheduling, vendor coordination, communications, asset management, and on‑site or virtual event support. With strong attention to detail and a collaborative mindset, the role helps ensure that every event is delivered smoothly, consistently, and in alignment with UHN’s brand standards. This position is well‑suited for a proactive, highly organized, detail-oriented, creative and resourceful individual who is eager to grow their experience in events, engagement, and brand activation. By supporting enterprise‑wide events and initiatives, the Coordinator contributes to creating meaningful experiences where TeamUHN stakeholders feel valued, connected, and inspired — while helping build the foundation of an events centre of excellence at UHN.

Duties

• Support end-to-end event planning and execution, including logistics, timelines, run-of-show documents, and post-event wrap-up
• Coordinate in-person, virtual, and hybrid event logistics including venue setup, registration, AV, accessibility, and attendee flow
• Provide on-site and virtual support, including performing light physical tasks for setup, troubleshooting, and teardown, to ensure events run smoothly and on schedule
• Collaborate with internal stakeholders and external vendors to align on requirements, timelines, and deliverables
• Manage vendor-related processes, including onboarding, contracts, purchase requests, and invoicing
• Act as a primary point of contact during events, resolving issues and ensuring a seamless attendee experience
• Support brand activations and ensure consistent application of brand standards across all event materials and environments
• Assist with event communications, including invitations, registration tracking, attendee management, and speaker support materials
• Maintain event documentation, budgets, and reporting, including post-event evaluations, feedback collection, and continuous improvement initiatives

Qualifications

• Post-secondary education in communications, public relations, event management, marketing, hospitality, or a related field.
• 1–3 years of experience supporting events, engagement initiatives, or brand activations, preferably in a healthcare, academic, public‑sector, or large organizational setting
• Strong administrative skills with advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, and Forms) considered a strong asset.
• Strong organizational skills, with the ability to manage multiple events and tasks simultaneously.
• High attention to detail to ensure accuracy across schedules, communications, materials, and on‑site execution.
• Ability to be resourceful, remain calm, flexible, and solution oriented in fast paced or live event environments.
• Comfortable performing hands-on tasks such as setting up spaces, managing materials, and supporting speakers or attendees.
• Strong teamwork skills and the ability to follow direction while proactively identifying needs or issues.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.