Procurement and Financial Assistant (One Year Term)

Date Posted: 06/22/2026
Req ID: 48753
Faculty/Division: Faculty of Arts & Science
Department: Acceleration Consortium
Campus: St. George (Downtown Toronto)
Position Number: 00057764
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Acceleration Consortium (AC) at the University of Toronto (U of T) is leading a transformative shift in scientific discovery that will accelerate technology development and commercialization. The AC is a global community of academia, industry, and government that leverages the power of artificial intelligence (AI), robotics, materials sciences, and high-throughput chemistry to create self-driving laboratories (SDLs), also called materials acceleration platforms (MAPs). These autonomous labs rapidly design materials and molecules needed for a sustainable, healthy, and resilient future, with applications ranging from renewable energy and consumer electronics to drugs.

The Acceleration Consortium (AC) promotes an inclusive research environment and supports the EDI priorities of the unit.

The Acceleration Consortium received a $200M Canadian First Research Excellence Grant for seven years to develop self-driving labs for chemistry and materials, the largest ever grant to a Canadian University. This grant will provide the Acceleration Consortium with seven years of funding to execute its vision.



Your opportunity:

Reporting to the Director, Administration and under the guidance of the Lab Manager, you will provide support for AC labs' procurement needs and financial tasks. The Procurement and Financial Assistant will provide daily guidance to staff scientists and technicians regarding procurement policies and will also provide technical guidance for purchases under $50000. They will maintain centralized databases of inventory and purchases while also organizing purchasing documentation. They will also support AC’s financial tasks by processing accounts payable and expenses reimbursement, and recording transactions in FIS, etc.

This is a one-year term position with the possibility of renewal.

Your responsibilities will include:

• Reconciling purchasing card statements
• Issuing purchase requisitions
• Analyzing and evaluating quotations
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Verifying that University procurement and related policies are followed
• Coordinating the shipping and/or receiving of goods
• Acting as a first point of contact for purchasing enquiries
• Recording detailed transactions for many accounts

Essential Qualifications:

• Bachelor's Degree in Chemistry, Computer Science and/or Science.
• Minimum three years of recent and related experience with purchasing and or procurement of scientific equipment
• Experience using scientific knowledge and technical requirements to collect and evaluate quotes for purchases of equipment, consumables suppliers and external vendors
• Experience in processing and reconciling purchase card statements and debit memos
• Experience in processing accounts payable, journal entries and expense reimbursement
• Experience in maintaining, tracking and assessing inventory data and generating reports
• Demonstrated experience coordinating negotiation processes and service contracts with suppliers and external vendors
• Experience creating new processes/systems for purchasing/procurement
• Experience in recording transactions, such as invoice transactions
• Experience with FIS and/or an inventory management system/database
• Excellent written and verbal communication skills, along with demonstrated customer service skills including diplomacy and tact
• Ability to work effectively in a fast-paced environment with strict deadlines
• Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and work environment
• Strong skills with FIS and MS Office, including Word, Excel, Outlook

Assets (Nonessential):

• Experience in STEM research
• Knowledge with University of Toronto procurement and finance administration procedures and policies

To be successful in this role you will be:

• Accountable
• Communicator
• Cooperative
• Meticulous
• Multi-tasker
• Organized
• Procedural

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 07/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Ann Yang

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.