Business Officer and Office Administrator

Date Posted: 08/19/2026
Req ID: 49899
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Ofc of the Registrar
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00010340
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Registrar and Assistant Dean, Strategic Enrolment Management, you will be responsible for the overall financial and administrative functions of the Office of the Registrar so that campus enrolment goals and service excellence can be properly supported. By monitoring budgets, preparing forecasts, processing transactions, and overseeing the general financial function of the office, you will help to ensure that the Office of the Registrar is meeting its financial responsibilities. You will also provide personnel administrative support by coordinating, monitoring and tracking confidential employee information (payroll, contracts, etc.) and initiate onboarding activities (equipment, system and space access, general office procedures, etc.). The Business Officer and Office Administrator will work with the Registrar to coordinate departmental needs with respect to space, physical access, security, repairs, renovations, storage, facilities management and information technology (IT). Additionally, you will supervise the Financial and Administrative Assistant to ensure administrative support to the Registrar and support for the administrative operations of the office.

Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Applying the generally accepted accounting principles to all financial tasks and reconciling accounts
• Handling sensitive and/or confidential information
• Processing accounts receivable and preparing payroll records for processing according to the University Guide to Financial Management
• Acting as the first point of contact for general enquiries and troubleshooting and resolving routine issues
• Developing and maintaining procedures for the use of space and equipment and maintaining office equipment and supply inventory
• Providing orientation to others on work procedures and practices

Essential Qualifications:

• Bachelor's Degree in business, with a specialization in finance or accounting and working towards a professional accounting designation or equivalent combination of education and experience.
• Minimum five (5) years of financial and administrative management experience, including experience with budget preparation and maintenance, forecasting, and analysis, monthly statement reconciliation, financial reporting/reports generation and project management.
• Demonstrated experience analyzing data, developing recommendations, writing reports and managing systems.
• Experience preparing and processing payroll related activities.
• Must have well-developed accounting, budgeting, forecasting, financial and administrative management skills.
• Demonstrated experience planning and overseeing short and long range activities that support financial administration.
• Demonstrated experience producing complex statistical and/or financial reports.
• Effective interpersonal and communication skills (written and verbal), problem solving and organizational skills.
• Ability to demonstrate integrity, professionalism, sound judgement and tact and confidentiality.
• Experience with SAP Administrative Management Systems (e.g., FIS, HRIS).
• Strong computer skills with experience in Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint.
• Must have excellent customer service, organizational and planning skills, and attention to detail.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Accountable
• Diligent
• Diplomatic
• Organized
• Problem solver
• Resourceful

Notes:

• This is a TERM position ending September 2027.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 08/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $86,340. with an annual step progression to a maximum of $110,415. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: UTSC HR

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.