Finance and Payroll Assistant
Accounting & Finance
Toronto, ON, Canada
CAD 67,916-86,855 / year
Finance and Payroll Assistant
Date Posted: 09/11/2026
Req ID: 50151
Faculty/Division: University College
Department: College Administration
Campus: St. George (Downtown Toronto)
Position Number: 00060027
Existing Vacancy: Yes
Description:
About us:
University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.
Your opportunity:
Reporting to the Chief Administrative Officer, the Finance and Payroll Assistant supports University College's Ancillary Services portfolio, including Residence and Food Services. The incumbent provides financial administrative and reporting support through budget monitoring, account and revenue reconciliation, preparation of budget variance information, comparison of forecasted figures to actuals, and the processing of payroll and other financial transactions. Working within established University policies and procedures, the incumbent identifies and resolves discrepancies, verifies the accuracy and completeness of financial information, and supports the Financial Officer by gathering information required for budget planning and reporting.
Your responsibilities will include:
- Reconciling accounts
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Identifying and resolving individual financial discrepancies
- Balancing financial transactions against sales on a regular basis
- Preparing budget variance reports
- Gathering information in preparation for budget planning
- Comparing forecasted figures to actuals
- Processing payroll
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three (3) years of relevant experience in financial administration, accounting and/or payroll in a complex operating environment.
- Experience in financial administration in a residence, food services, hospitality, retail, self-funded/ancillary or other revenue-generating environment.
- Experience monitoring and reconciling accounts, preparing financial reports such as income statements, balance sheets and long-term capital projections, and identifying and resolving discrepancies.
- Experience monitoring budgets, preparing budget variance information, and gathering financial information to support budget planning and forecasting processes.
- Experience processing payroll and resolving payroll and/or HRIS processing issues.
- Sound knowledge of generally accepted accounting principles and financial controls.
- Advanced proficiency with Microsoft Office, particularly Excel, and demonstrated ability to work accurately with financial data.
- Ability to manage competing deadlines in a fast-paced environment with initiative, flexibility and strong attention to detail.
- Strong organizational, problem-solving, verbal and written communication skills, with demonstrated ability to provide responsive client service.
Assets (Non-essential):
- Familiarity with payroll processing for USW Casuals, CUPE Unit 1, Unit 3 and Unit 5.
- Familiarity with University of Toronto financial systems and processes, including Concur and UTime
- Experience reconciling revenue or sales activity and working with multiple revenue streams is strongly preferred.
To be successful inthis role you will be:
- Communicator
- Courteous
- Efficient
- Meticulous
- Multi-tasker
- Organized
- Problem solver
- Responsible
Closing Date: 09/22/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Job descriptions are available upon request for internal applicants.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.
Job Segment: Payroll, Information Systems, HR, HRIS, Equity, Finance, Technology, Human Resources