Associate Director, Undergraduate Awards (Term)

Date Posted: 10/16/2026
Req ID: 50588
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00043101
Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Reporting to the Associate Faculty Registrar & Director, Operations & Project Management, this position supports the administration of student awards and scholarships in the Faculty of Arts & Science. The role is responsible for managing the assessment of award eligibility, managing scholarship funds and financial records, conducting financial audits, and providing guidance to students on scholarship options and related matters. The incumbent analyzes financial and statistical information, prepares reports, and makes recommendations on funding allocations. The position also collaborates with committees, donors, and internal stakeholders, promotes student programs and services, and supports students facing complex challenges. In addition, the role provides oversight and direction to support staff.

Your responsibilities will include:

• Facilitating educational workshops and seminars
• Analyzing complex statistical reports and/or financial information for management decision-making
• Implementing plans for awards programs and related objectives
• Producing complex statistical and/or financial reports
• Planning and implementing components of registrarial projects
• Collaborating on cost estimates

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of five (5) years of recent and related experience in administering student awards, scholarships, bursaries, financial aid programs, or related student services within a post-secondary environment.
• Experience interpreting and applying policies, procedures, and eligibility criteria related to awards, scholarships, funding programs, and student support services.
• Demonstrated experience managing financial records, budgets, scholarship funds, reconciliations, and financial reporting. Experience with developing and interpreting financial reports.
• Proven awards administration experience, including advising prospective and current students on award programs and assessing scholarship and grant applications for eligibility.
• Experience preparing statistical analyses, reports, and making recommendations for management.
• Experience working collaboratively with donors, committees, faculty, staff, and other internal and external stakeholders.
• Demonstrated experience supervising, coordinating, or providing direction to administrative or support staff.
• Experience with Financial Information System (FIS), Arbor and/or Development Information System (DIS), and ROSI.
• Experience working with payment cycles, criteria-based awards as they relate to provincial matching program guidelines.
• Experience and demonstrated knowledge and application of accounting principles.
• Advanced financial analysis and data management skills with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills, including the ability to prepare reports, correspondence, and presentations.
• Advanced proficiency with Microsoft Office applications, particularly Excel, and experience working with student information systems, databases, and reporting tools.
• Strong analytical, organizational, research, strategic thinking and planning skills.
• Strong analytical and problem-solving skills with the ability to assess complex information and make sound recommendations.
• Exceptional interpersonal and relationship-building skills, with the ability to work effectively with students, faculty, donors, committees, and senior administrators.

Assets (Nonessential):

• MBA and/or CPA designation is considered an asset.

To be successful in this role you will be:

• Approachable
• Communicator
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Self-directed
• Team player

Please note: This is a term position until November 2027.

Closing Date: 10/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 15 -- $101,242 with an annual step progression to a maximum of $129,471. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Divisional HR Office Email: adminhr.artsci@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.