Office Administrator
VoPay
Administration
British Columbia, Canada · Vancouver, BC, Canada
Posted on Nov 20, 2025
About VoPay International Inc.
VoPay’s Fintech-as-a-Service platform enables any business to embed financial services and payment capabilities into their existing applications, products, or services through a single, scalable API. Our integrated technology gives product managers and developers the flexibility and speed to build innovative financial solutions in a rapidly evolving industry.
The Opportunity
We are looking for a well-organized, detail-oriented, and resourceful Office Administrator to join our team. The candidate should be a highly motivated and driven individual. This is a great opportunity for someone looking to join a dynamic and ambitious organization.
Duties and Responsibilities
Office Operations & Facilities Management
- Welcome and check in/out visitors, ensuring a professional and friendly first point of contact.
- Maintain a clean, organized, and presentable office environment on a daily basis.
- Ensure office supplies, snacks, beverages, and printer materials are fully stocked throughout the month.
- Oversee incoming and outgoing mail, courier deliveries, and general office correspondence.
- Manage and track office supply inventory; place orders as needed to ensure uninterrupted operations.
- Handle contract and pricing negotiations with office vendors and service providers.
- Manage general administrative and office budgets, ensuring accurate tracking and timely reporting.
- Monitor the overall office condition and coordinate maintenance or repairs as required.
- Collaborate with the IT department to support setup, maintenance, and troubleshooting of office equipment.
Administrative & Clerical Support
- Perform a variety of clerical and administrative duties to support daily office operations.
- Maintain calendars for leadership and team members, including scheduling meetings and appointments.
- Book, prepare, and manage meeting rooms to ensure all required equipment and materials are ready.
- Arrange travel logistics, including transportation, accommodation, and itineraries.
HR & Recruitment Coordination
- Support the recruitment process by scheduling interviews and coordinating candidate communication.
- Assist the HR department with administrative tasks related to onboarding new hires, including preparing workstations and documentation.
Event & Culture Support
- Plan and coordinate in-office or off-site company activities such as team events, celebrations, conferences, and employee engagement initiatives, and support marketing initiatives.
General Support
- Perform additional administrative duties and provide support on various projects as needed.
Qualifications and Skills
- 3+ years of office administration experience.
- Ability to work in a fast-paced environment, maintaining strong organization and prioritization of tasks.
- Professional appearance and behavior, and a positive outlook.
- Clear and concise verbal and written communication to convey substance/intent.
- Ability to report in a timely and accurate manner.
- Relationship building - initiate contact readily and devote time to maintaining relationships.
- Team Player - be team-oriented, share resources, assist others.
- Strong computer and technology skills and established experience with productivity software.
Salary range based on experience.
Note: This is a full-time on-site position located in our Vancouver office.